Inventory and Stores Manager

No business can function effectively without the necessary people, equipment and materials. Inventory and stores managers ensure that the people, materials, and equipment are available at the right time and place, for the work to be done.

Inventory managers are responsible for the control, storage and distribution of the organisation’s production materials and maintenance spares, as well as bookkeeping of accounts and financial control of the department’s budget. They need to establish and maintain good communication between the stores and other departments such as production, engineering and maintenance.

A vital responsibility is the security and safety of goods, as well as maintenance of all inventory records. The ‘shrinkage’ of stock has to be kept to a minimum.
They oversee quality control, purchasing and sales, the receipt of stock and advise all relevant departments of the arrival of stock. Inspection and checking of all deliveries has to be thorough and rejected stock returned to the supplier. They need to check invoices and that accounts are paid correctly.

They are responsible for materials handling, when stock needs to be moved from the stores to the production areas. All incoming goods are checked against purchase orders. If everything is correct, the accounts department is advised to make payment to the supplier.

The importance of this position can be seen by the fact that an inventory and stores manager controls and safeguards up to 70 % of an organisation’s entire expenditure. In most cases, this amounts to millions of rands.

Inventory and Stores Managers work mostly in separate offices in huge buildings that can house all the stock, but this depends on the nature of the organisation. If the items are large and bulky the manager may have to move between the office and the stockyard or warehouse.


  • all industrial and commercial enterprises, that own valuable stock and equipment

  • mines

  • government departments, provincial administrations and municipalities

  • armed services

  • self-employment, with enough experience, initiative and capital, can start own independent warehousing and storage business.

Getting Started

  • try to obtain vacation work in a warehouse

  • make an appointment to speak to an inventory and stores manager about this type of career


Adventist University of Central Africa, AFDA, Afda Botswana, Africa Nazarene University, All Saints University Lango, Bluecrest College (formerly Niit Ghana College), Botswana College of Distance and Open Learning, Busoga University, Catholic Institute of Business and Technology, Catholic Institute of Kabgayi, Catholic University of Eastern African, Centre for Training and Projects Development (CTPD), Centurion Academy, Cornerstone Institute, CTI Education Group, CTU, Daystar University, Dedan Kimathi University of Technology, Destiny International Business Institute, Eastcape Midlands TVET College, Embu University College, Gretsa University, Institute of Development Management, Jomo Kenyatta University of Agriculture and Technology, Kabarak University, Kaimosi Friends University College, KCA University, Kenya Highlands Evangelical University, Kenyatta University, Kepler Kigali, Kibabii University, Kigali Independent University, Kirinyaga University College, Kyambogo University, Laikipia University, Limkokwing University of Creative Technology, Lira University, Lukenya University, Lyceum College, Machakos University College, Management College of Southern Africa (MANCOSA), Management University of Africa, Mauritius Institute of Training and Development, Mega Size College, Meritorious Biz Tech College, Meru University of Science and Technology, Milpark Education, Motheo TVET College, Mount Kenya University, Multimedia University of Kenya, Murang'a University of Technology, Mzumbe University, National University of Lesotho, Ndejje University, Nelson Mandela Metropolitan University, Nile Institute of Management Studies Arua, Open Learning Group, Open University of Tanzania, Oval International Computer Education, Pan Africa Christian University, Production Management Institute of Southern Africa, Regenesys Management, Regent Business School, Richfield Graduate Institute of Technology, Rongo University College, Rosebank College, Scott Christian University, Sol Plaatjies University, Solusi University, South African School of Motion Picture, Southern Business School, St Paul's University, St. Augustine University of Tanzania, Strathmore University, Team University, The Co-Operative University, Uganda Catholic Management and Training Institute, Uganda Management Institute, University for Development Studies, University of Botswana, University of Dar Es Salaam, University of Eastern Africa Baraton, University of Kigali, University of Malawi (The Polytechnic), University of Mauritius, University of Nairobi, University of Rwanda, Varsity College, Victoria University, Zetech University

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