Computer Data Administrator

Data administrators ensure that large amounts of information are efficiently and effectively managed stored in computer databases. Data administrators ensure that information is easy to access and can be managed effectively in order to save time and money for the company.

For example, an organisation may have an electronic record of all of their customer data such as name, address, phone number, credit card number, and buying history. This information needs to be managed for a variety of purposes, for example, to send out invoices or catalogues, or log purchases and incentive programme points. Such processes require special software (database management systems). Data administrators are responsible for the day-to-day operation of database management systems and for long range planning regarding system design and operation.

Specific duties and responsibilities vary depending on the size and type of employer. In very large organisations, data administrators may have specialised responsibilities and work in teams. In other organisations, one data administrator may be responsible for all aspects of data administration.

However, in general, data administrators:

  • develop and implement data administration policies (which describe the types of information collected, who has access to data, etc.), technical standards (which ensure data security, integrity and validity) and data models (which describe data elements and how they are used)

  • consult managers in the organisation to determine and document data requirements, data collection and administration policy, and data access rules

  • advise others in the organisation about the collection of data and its suitability for various uses

Data administrators also may:

  • develop and administer policies and procedures for accessing and using networks, backing up data and recovering lost data

  • supervise the work of database analysts who design and maintain database management systems.

Data administration is not an entry level position. Employers generally prefer to hire applicants who have several years of related experience. Prospective data administrators are strongly advised to talk to potential employers about required and preferred qualifications before enrolling in an education or training program.

Most data administrators are employed in the head offices of large organisations or by information technology consulting firms. Experienced data administrators who have post-secondary education in business administration or management may advance to senior management positions or establish their own consulting firms.


  • government and provincial departments

  • large computer companies

  • research organisations

  • large business and industrial organisations

  • insurance companies

  • educational institutions and libraries

  • transport enterprises

  • mining companies

  • any company or business using computer systems and networks

  • a skilled and entrepreneurial computer programmer can start his or her own business.


Boland TVET College, Boston City Campus and Business College, Buffalo City TVET College, Capricorn TVET College, Central University of Technology, Coastal KZN TVET College, College of Cape Town , Durban University of Technology , Eastcape Midlands TVET College, Ehlanzeni TVET College, Ekurhuleni West TVET College, Esayidi TVET College, False Bay College, Flavius Mareka TVET College, Gert Sibande TVET College, Goldfields TVET College, Ingwe TVET College, King Hintsa TVET College, King Sabata TVET College, Letaba TVET College, Lovedale Public TVET College, Majuba TVET College, Maluti TVET College, Mangosuthu University of Technology, Mnambithi TVET College, Mopani South East TVET College, Motheo TVET College, Nelson Mandela Metropolitan University, Nkangala TVET College, Northern Cape Urban TVET College, Northlink College, North-West University, Orbit TVET College, Port Elizabeth TVET College, Sedibeng TVET College, Sekhukhune TVET College, Sol Plaatjies University, South Cape TVET College, South West Gauteng TVET College, Thekwini TVET College, Tshwane North TVET College, Tshwane South TVET College, Umfolozi TVET College, University of Cape Town, University of Johannesburg, University of the Western Cape, Vaal University of Technology, Vuselela TVET College, Walter Sisulu University, Waterberg TVET College

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