Computer Data Administrator

Data administrators ensure that large amounts of information are efficiently and effectively managed stored in computer databases. Data administrators ensure that information is easy to access and can be managed effectively in order to save time and money for the company.

For example, an organisation may have an electronic record of all of their customer data such as name, address, phone number, credit card number, and buying history. This information needs to be managed for a variety of purposes, for example, to send out invoices or catalogues, or log purchases and incentive programme points. Such processes require special software (database management systems). Data administrators are responsible for the day-to-day operation of database management systems and for long range planning regarding system design and operation.

Specific duties and responsibilities vary depending on the size and type of employer. In very large organisations, data administrators may have specialised responsibilities and work in teams. In other organisations, one data administrator may be responsible for all aspects of data administration.

However, in general, data administrators:

  • develop and implement data administration policies (which describe the types of information collected, who has access to data, etc.), technical standards (which ensure data security, integrity and validity) and data models (which describe data elements and how they are used)

  • consult managers in the organisation to determine and document data requirements, data collection and administration policy, and data access rules

  • advise others in the organisation about the collection of data and its suitability for various uses

Data administrators also may:

  • develop and administer policies and procedures for accessing and using networks, backing up data and recovering lost data

  • supervise the work of database analysts who design and maintain database management systems.

Data administration is not an entry level position. Employers generally prefer to hire applicants who have several years of related experience. Prospective data administrators are strongly advised to talk to potential employers about required and preferred qualifications before enrolling in an education or training program.

Most data administrators are employed in the head offices of large organisations or by information technology consulting firms. Experienced data administrators who have post-secondary education in business administration or management may advance to senior management positions or establish their own consulting firms.


  • government and provincial departments

  • large computer companies

  • research organisations

  • large business and industrial organisations

  • insurance companies

  • educational institutions and libraries

  • transport enterprises

  • mining companies

  • any company or business using computer systems and networks

  • a skilled and entrepreneurial computer programmer can start his or her own business.


Abm University College, Academic City College, Accra, Accra Institute of Technology (Ait), Accra Polytechnic, Adonai College, Adventist University of Central Africa, AFDA, Africa Institutional Management Services (AIMS), Akilah Institute for Women, Anistemi College and Training Centre, Belgium Campus, Bimaks College of Business and Health Sciences, Bishop Stuart Universities, Bluecrest College (formerly Niit Ghana College), Boland TVET College, Boston City Campus & Business College, Buffalo City TVET College, Capricorn TVET College, Catholic Institute of Business and Technology, Central University of Technology, Centre for Training and Projects Development (CTPD), Centurion Academy, Chinhoyi University of Technology, Christian Service University College, Coastal KZN TVET College, College of Cape Town , Commerce and Computer College of South Africa, CTU, Damelin, Dedan Kimathi University of Technology, DMI-St.Eugene University, Dominion University College, Durban Computer College, Durban University of Technology , Eastcape Midlands TVET College, Egerton University, Ehlanzeni TVET College, Ekurhuleni West TVET College, Esayidi TVET College, False Bay College, Flavius Mareka TVET College, Gaborone Institute of Professional Studies, Garden City University College, Gert Sibande TVET College, Ghana Christian University College, Ghana Institute of Management and Public Administration, Goldfields TVET College, Great Zimbabwe University, Gretsa University, ICESA City Campus, Ingwe TVET College, Institute of Development Management, Institute of Information Technology (IIT), International University of East Africa, Islamic University in Uganda, Jomo Kenyatta University of Agriculture and Technology, Karatina University, Kayiwa International University, Kenya Highlands Evangelical University, Kenya Methodist University, Kenyatta University, Kibabii University, King Hintsa TVET College, King Sabata TVET College, Kirinyaga University College, Kiriri Women's University of Science and Technology, Kisii University, Knutsford University College, Koforidua Polytechnic, Kumasi Polytechnic, Kyambogo University, Letaba TVET College, Limkokwing University of Creative Technology, Lira University, Lovedale Public TVET College, Maasai Mara University, Machakos University College, Maganjo Institute of Career Education, Majuba TVET College, Makerere University, Maluti TVET College, Management College of Southern Africa (MANCOSA), Management Training and Advisory Centre, Mangosuthu University of Technology, Maseno University, Masinde Muliro University of Science and Technology, Meru University of Science and Technology, Methodist University College Ghana, Middlesex University Mauritius, Mnambithi TVET College, Moi University, Monash South Africa, Mopani South East TVET College, Motheo TVET College, Mount Kenya University, Multimedia University of Kenya, Multitech Business School, Murang'a University of Technology, Mzumbe University, Ndejje University, Nelson Mandela Metropolitan University, Nkangala TVET College, Nkumba University, Northern Cape Urban TVET College, Northlink College, North-West University, Orbit TVET College, Oval International Computer Education, Pan Africa Christian University, Pentecost University College, Port Elizabeth TVET College, Presbyterian University of East Africa, Regent University College of Science & Technology, Riara University, Richfield Graduate Institute of Technology, Rongo University College, Rosebank College, Rundu Vocational Training Centre, Rusangu University, Scott Christian University, Sedibeng TVET College, Sekhukhune TVET College, Sol Plaatjies University, South African School of Motion Picture, South Cape TVET College, South Eastern Kenya University, South West Gauteng TVET College, St Paul's University, Strathmore University, Team University, Technical University of Kenya, Texila American University, The East African University, Thekwini TVET College, Tom Mboya University College, Tshwane North TVET College, Tshwane South TVET College, Uganda Catholic Management and Training Institute, Uganda Institute of Information and Communication Technology, Uganda Management Institute, Uganda Martyrs University, Uganda Technology and Management University, Umfolozi TVET College, Umma University, United States International University, University of Cape Town, University of Education Winneba, University of Eldoret, University of Johannesburg, University of Kabianga, University of Kigali, University of Lusaka, University of Malawi (The Polytechnic), University of Nairobi, University of Professional Studies (Upsa), University of Rwanda, University of the Western Cape, University of Tourism, Technology and Business Studies, Vaal University of Technology, Valley University of Science and Technology, Valombola Vocational Training Centre (VVTC), Varsity College, Victoria University, Vuselela TVET College, Walter Sisulu University, Waterberg TVET College, Web-Info-Net Institute of Technology, Windhoek Vocational Training Centre, YMCA Comprehensive Institute, Zambezi Vocational Training Centre, Zambia Catholic University, Zenith University College