Company Secretary

The company secretary forms an important link between the board of directors and various other departments in the company and he also ensures good relations with the shareholders and the public. He does this by the maintenance of management information systems inside the company.


A company has to fulfil certain responsibilities which are required by law. This includes the safe-keeping of all financial records for a number of years, the management of most financial affairs and the storage of all important statements, as required by Company Law and the Registrar of Companies.

The company secretary is responsible for the creation and maintenance of information systems to be used in decision-making.

Most company secretaries are also responsible for the maintenance of the register of board members and other statutory books, payments of dividends and debenture interests, statutory returns, capital issues, control of the office and the general administration of the Companies Act.

The nature of the company secretary’s work and his responsibilities vary from company to company due to the difference in size, field of activity, company tradition and nature of each company.

The company secretary has to attend board meetings at which policy is determined. At these meetings he acts in close co-operation with the chairman of the meeting. He has to make important contributions to the discussions and he has to remind directors of the legal, financial and tax implications of their proposals. In his preparation for meetings, he may have to assemble and collate information and present this information in a logical form to enable the board of directors to make decisions. After the meetings the company secretary has to draft accurate minutes of the meeting and ensure that the board’s policies and decisions are implemented.

In many companies the company secretary also has the responsibility for accounting, staff control and public relations and handles the company’s contracts, agreements and insurances.


Employment


  • any large private organisation, non-profit organisation or professional association.

  • a person who has been trained as company secretary can start an own business if he has a financial back ground. This person has to be someone with leadership abilities who is willing to learn new skills in order to be able to manage a small company.


Getting Started


  • try to get a vacation or part-time job with a company secretary

  • speak to a company secretary about this type of career


Programmes

Abm University College, Adventist University of Central Africa, Africa Nazarene University, Alliance International University, Archbishop James University College, BA ISAGO University College, Boland TVET College, Boston City Campus and Business College, Botho University, Botswana College of Distance and Open Learning, Catholic University of Eastern African, Cavendish University, Da Vinci Institute for Technology Management, Damelin, DMI-St.Eugene University, Durban University of Technology , Eastcape Midlands TVET College, Egerton University, Gaborone University College of Law and Professional Studies, Ghana Institute of Management and Public Administration, Gideon Roberts University, Helderberg College NPC, Institute of Applied Sciences, Institute of Development Management, International School of Business and Technology (Isbat), International Training College - Lingua (ITCL), International University of Management, Jomo Kenyatta University of Agriculture and Technology, Jomo Kenyatta University of Agriculture and Technology (Tanzania), Kabarak University, Kenneth Kaunda Metropolitan University, Kenya Methodist University, Kepler Kigali, Kibabii University, Kibogora Polytechnic, Kigali Independent University, Kisii University, Kwame Nkrumah University, Limkokwing University of Creative Technology, Livingston International University of Tourism, Lyceum College, Makerere University, Management College of Southern Africa (MANCOSA), Masinde Muliro University of Science and Technology, Mount Kenya University, Mulungushi University, Mzumbe University, Namibia University of Science and Technology, National University of Lesotho, Nile Institute of Management Studies Arua, Nkumba University, Open University of Tanzania, Pearson Institute of Higher Education, Production Management Institute of Southern Africa, Regenesys Management, Regent Business School, Riara University, Rongo University College, Rusangu University, Southern Business School, St. Augustine University of Tanzania, Strathmore University, Technical University of Kenya, The Eastern University, Tom Mboya University College, Trinity University, Tumaini University Makumira, Uganda Catholic Management and Training Institute, Uganda Martyrs University, Uganda Technology and Management University, United States International University, University for Development Studies, University of Botswana, University of Cape Coast, University of Dar Es Salaam, University of Ghana, University of Iringa, University of Johannesburg, University of Kigali, University of Lusaka, University of Mauritius, University of Nairobi, University of Namibia, University of Professional Studies (Upsa), University of Rwanda, University of South Africa, University of Stellenbosch, University of Swaziland, University of Technology and Arts of Byumba, University of Technology Mauritius, University of the Western Cape, University of Zambia, Valley University of Science and Technology, Web-Info-Net Institute of Technology, YMCA Comprehensive Institute, Zambia Catholic University, Zambian Open University, Zenith University College


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