Administration Officer

Administration officers perform a range of administrative tasks to ensure an organisation functions efficiently. Administration officers are required to have an understanding of the purpose and background of the organization they are working for and the roles of other staff. 

They must know about office methods and systems, office equipment, software packages and health and safety in the workplace. They may also need to have knowledge of budgeting and report writing.

The job of administration officers has changed significantly in recent years. Whereas, previously, administration officers spent a lot of time performing traditional administrative tasks such as typing and filing, increasingly the job has expanded to include project management or support work, desktop publishing, computer training and assistance and web page development.

New technology has had a major impact on the role of administration officers. Increased office automation has assisted administrative work, making administration officers more efficient and productive, and in some organisations this has meant a reduction in the number of administration officers employed. Experience in computer software programmes is becoming increasingly important and continuing advances made in information technology mean that they will be required to continually update their IT knowledge in the foreseeable future.

Administration officers usually work regular office hours. Administration officers use computers, software packages, fax machines, telephone systems, filing systems; salary and leave record systems; photocopiers and binding machines. They may also be required to use a company car and have knowledge of statutes, Acts and other regulations.


  • most commercial firms and large industrial organisations

  • banks and building societies

  • government departments

Getting Started

  • talk to an administrative officer and ask permission to observe them at work

  • obtain vacation work in an administrative position at some organisation

  • visit careers exhibitions


Abm University College, Adventist University of Central Africa, AFDA, Afda Botswana, Africa Institutional Management Services (AIMS), Africa Nazarene University, Africa Renewal University, Africa University, African University College of Communications, Alliance International University, Anistemi College and Training Centre, Ashesi University, Bishop Stuart Universities, Boland TVET College, Boston City Campus & Business College, Botswana College of Distance and Open Learning, Buffalo City TVET College, Capricorn TVET College, Catholic Institute of Kabgayi, Catholic University of Eastern African, Cavendish University, Central Johannesburg TVET College, Centre for Training and Projects Development (CTPD), Centurion Academy, Chinhoyi University of Technology, Coastal KZN TVET College, College of Cape Town , Cornerstone Institute, CTI Education Group, Da Vinci Institute for Technology Management, Damelin, DAPP (Development Aid from People to People) Vocational Training School, Daystar University, Dedan Kimathi University of Technology, Destiny International Business Institute, DMI-St.Eugene University, Eastcape Midlands TVET College, Egerton University, Ehlanzeni TVET College, Ekurhuleni East TVET College, Ekurhuleni West TVET College, Embu University College, Esayidi TVET College, False Bay College, Flavius Mareka TVET College, Gaborone Academy of Education, Gaborone University College of Law and Professional Studies, Gert Sibande TVET College, Ghana Christian University College, Gideon Roberts University, Goldfields TVET College, Great Lakes Regional University, Great Zimbabwe University, Greenlight University, Gretsa University, Helderberg College NPC, ICESA City Campus, Imperial School Of Business and Science, Ingwe TVET College, Institute of Applied Sciences, Institute of Development Management, International Training College ? Lingua (ITCL), International University of Management, Jomo Kenyatta University of Agriculture and Technology, Kabarak University, Kaimosi Friends University College, Karatina University, KCA University, Kenneth Kaunda Metropolitan University, Kenya Highlands Evangelical University, Kenyatta University, Kepler Kigali, Kibabii University, Kigali Independent University, King Hintsa TVET College, King Sabata TVET College, Kirinyaga University College, Kisii University, Kyambogo University, Labour College of East Africa, Laikipia University, Letaba TVET College, Lira University, Livingston International University of Tourism, Livingstone International University, Lovedale Public TVET College, Lukenya University, Lyceum College, Maasai Mara University, Machakos University College, Majuba TVET College, Makerere University, Maluti TVET College, Management College of Southern Africa (MANCOSA), Management University of Africa, Marian University College, Marist International University College, Maseno University, Mauritius Institute of Training and Development, Mega Size College, Meritorious Biz Tech College, Meru University of Science and Technology, Milpark Education, Mnambithi TVET College, Moi University, Mopani South East TVET College, Motheo TVET College, Mount Kenya University, Muhabura Integrated Polytechnic College, Multimedia University of Kenya, Mulungushi University, Murang'a University of Technology, Mzumbe University, Namibia University of Science and Technology, National University of Lesotho, Ndejje University, Nelson Mandela Metropolitan University, New Era College, Nile Institute of Management Studies Arua, Nkangala TVET College, Northern Cape Urban TVET College, Northlink College, North-West University, Okakarara Vocational Training Centre, Open University of Tanzania, Orbit TVET College, Oval International Computer Education, Pan Africa Christian University, Pearson Institute of Higher Education, Port Elizabeth TVET College, Presbyterian University College, Prestige Academy, Pwani University College, Regenesys Management, Regent Business School, Richfield Graduate Institute of Technology, Rongo University College, Rosebank College, Rundu Vocational Training Centre, Scott Christian University, Sedibeng TVET College, Sekhukhune TVET College, Sokoine University of Agriculture, Solusi University, South African School of Motion Picture, South Cape TVET College, South Eastern Kenya University, South West Gauteng TVET College, Southern Business School, St Paul's University, St. Augustine College of South Africa, St. Augustine University of Tanzania, Stafford University Uganda, Strathmore University, Taita Taveta University College, Team University, Technical University of Mombasa, Texila American University, The Co-Operative University, The Copperbelt University, The East African University, The Eastern University, Thekwini TVET College, Theological Education by Extension College, Tom Mboya University College, Tshwane North TVET College, Tshwane South TVET College, TSIBA Education NPC, Uganda Catholic Management and Training Institute, Uganda Martyrs University, Uganda Technology and Management University, Umfolozi TVET College, Umgungundlovu TVET College, Umma University, University for Development Studies, University of Botswana, University of Dar Es Salaam, University of Eastern Africa Baraton, University of Education Winneba, University of Eldoret, University of Johannesburg, University of Kabianga, University of Kigali, University of Kisubi, University of Lusaka, University of Malawi (The Polytechnic), University of Mauritius, University of Nairobi, University of Namibia, University of Pretoria, University of Rwanda, University of South Africa, University of Stellenbosch, University of Technology Mauritius, University of the Free State, University of the Western Cape, University of Tourism, Technology and Business Studies, Valley University of Science and Technology, Valombola Vocational Training Centre (VVTC), Varsity College, Victoria University, Vuselela TVET College, Walter Sisulu University, Waterberg TVET College, Web-Info-Net Institute of Technology, West Coast TVET College, Western TVET College, Windhoek Vocational Training Centre, YMCA Comprehensive Institute, Zambezi Vocational Training Centre, Zambia Catholic University, Zambian Open University

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